Whether you’re moving an office for a better location or moving your entire company into an upgraded building, relocating your business into a newer office is always a positive sign towards business expansion. This means an increased probability of acquiring and accommodating more customers which in turn results in increased profitability. However, before finalizing your plans for an NYC office move and hiring movers in NYC, there are a couple of things to consider to achieve a smooth transition with less or no downtime at all.
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Timeline
By keeping a timescale of your moving plan, employees will be properly guided on the work schedule needed to keep the business running during the entire planning and execution of the move. They’ll be able to prepare and adjust if they need to be working from home during the move or if they’ll be needed to work on a skeletal schedule to operate the business from the old location until the new one is ready to operate.
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Costs
There are many things to consider by the project manager during budget management for the move. There should be funds readily available in cases of delays, oversights, and unexpected situations during the moving process, the set-up cost in the new location and the employees’ relocation assistance if necessary must also be considered. Lost costs can be prevented through a cost calculation made in advance.
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Communication
Effective communication that concerns internal and external affairs is essential for the success of this move. Everyone concerned must know that you are moving; this includes the board, your customers, and suppliers. There should be a designated person who’s always ready to answer questions and concerns about this change. Sending out emails, setting up town hall meetings, and even updating your social media posts on the progress of the move are some of the ways to keep everyone up-to-date with your corporate move.
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Setup
Setting up for the new office requires a systematic and orderly approach.
- Office design and layout must be prioritized, giving way for construction and office renovation before the actual move.
- Picking the right office furniture that will bring a positive impact on your customers and increase productivity for your employees is something to think about.
- IT setup is the heart of your business. You must not just impress your customers with the new look of your office but provide an improved service as well. Make positive impressions by keeping your systems up and running.
- Disposal of old equipment and unwanted furniture from your old office location can be done through auction or reselling. It’s best if you opt to recycle or donate them.